When this page applies
This page is for people who already have or need a Portuguese document and want to understand whether it may need apostille, certified translation, delivery or additional document guidance for use outside Portugal.
Apostille and translation are different steps
Apostille and certified translation are not the same thing. Apostille is used to legalize a document for use abroad when the receiving authority requires it. Certified translation is used when the receiving authority does not accept the language of the document.
What may be needed
- Apostille if the Portuguese document must be legalized for use abroad
- Certified translation if the receiving authority does not accept Portuguese
- Paper original or certified copy if a digital version is not accepted
- Courier or postal delivery if the document must be sent outside Portugal
- Guidance if you are not sure which document format is required
Common combinations
- Document only
- Document with apostille
- Document with certified translation
- Document with apostille and certified translation
- Document with apostille, certified translation and international delivery
- Guidance first, if you are not sure what the receiving authority requires
Choose your next step
Portugal Papers can help with the document path
Portugal Papers is a private document assistance service. We are not a government authority. We help users identify the relevant request path, submit a document request, add apostille or certified translation where needed and arrange delivery when applicable.
Document guides for use abroad
Frequently asked questions
Is apostille the same as certified translation?
No. Apostille is a legalization step for use abroad. Certified translation is a language step when the receiving authority does not accept the document language.
Do I always need apostille?
No. Apostille is only needed when the receiving authority requires legalization for use abroad. Some authorities may accept the document without apostille, while others may require it.
Do I always need certified translation?
No. Certified translation is only needed when the receiving authority does not accept Portuguese or requires a translated version.
What should I do if I am not sure?
Use the Document Navigator or contact Portugal Papers. We can help you identify the likely document path before you place a request.
Requirements for apostille, certified translation, document format and delivery depend on the receiving authority. Portugal Papers provides private assistance and guidance, not official government decisions.